Auburn Fields Homeowners Association (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect information when you visit our community website or subscribe to our newsletter.
1. Information We Collect
Newsletter Subscription
When you subscribe to our newsletter, we collect your email address. This information is used solely to send you community updates, announcements, and notices from the Auburn Fields HOA board.
Contact Form
When you submit our contact form, we collect your name, email address, and the content of your message. This information is used only to respond to your inquiry.
2. How We Use Your Information
We use the information we collect to:
- Send community newsletters and announcements to subscribers
- Respond to inquiries submitted through our contact form
- Maintain accurate records of community communications
We do not sell, rent, or share your personal information with third parties for marketing purposes.
3. Email Communications
If you subscribe to our newsletter, you will receive email notifications when new posts are published on our community website. Every email includes an unsubscribe link. You may unsubscribe at any time by clicking the unsubscribe link in any email or by contacting us at contact us. We will process your unsubscribe request promptly.
4. Data Retention
Newsletter subscriber email addresses are retained until you unsubscribe or request deletion. Contact form submissions are retained for a reasonable period necessary to respond to your inquiry and are not used for any other purpose.
5. Third-Party Service Providers
We use third-party service providers to deliver email communications on our behalf. These providers process your email address solely for the purpose of delivering our messages and are contractually prohibited from using your information for any other purpose. We do not authorize any third party to use your personal information for their own marketing or commercial purposes.
6. Cookies
Our website may use cookies to support basic functionality such as maintaining your session when visiting the site. We do not use cookies for advertising, behavioral tracking, or any cross-site data collection.
7. Data Security
We take reasonable technical and organizational measures to protect your personal information against unauthorized access, loss, or misuse. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
8. Your Rights
You have the right to:
- Request access to the personal information we hold about you
- Request correction of inaccurate or incomplete information
- Request deletion of your personal information
- Unsubscribe from our newsletter at any time
To exercise any of these rights, please contact us at contact us. We will respond to your request within a reasonable timeframe.
9. Children’s Privacy
Our website is not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately at contact us and we will delete it promptly.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.
11. Governing Law
This Privacy Policy is governed by the laws of the State of Utah, United States. Any disputes arising under this policy shall be subject to the jurisdiction of the courts of Utah.
12. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us:
Auburn Fields Homeowners Association
Auburn Fields Way
Draper, UT 84020
United States